North Tampa Housing Development Announcements

EIV Becomes Mandatory on 1/31/2010

January 08, 2010

Enterprise Income Verification (EIV) Mandatory

Effective January 31, 2010

Mandatory use of HUD's Multifamily Enterprise Income Verification (EIV) system is just around the corner (effective January 31, 2010. It is very important for Owners and Management Agents to understand that obtaining EIV access (especially for participants with no previous experience using HUD's Secure Systems) is a multi-step process that can be lengthy and can potentially impact your ability to achieve EIV compliance by the stated deadline.

The first step is to ensure that at least one person in your organization who will access EIV (or coordinate access for others) has a Secure Systems ID.

(Each person who will eventually use EIV, or coordinate its use for others,

will also have to obtain their own, individual Secure Systems ID.

Secure Systems user IDs and passwords are not transferable, and the use of one person's user ID or password/login information by another person is strictly prohibited.)

To obtain a Secure Systems user ID, please see the Registration Instructions. One of the first steps is deciding whether you should register as a Coordinator or User. You may also find it helpful to consult the Coordinator's or User's quick reference manual. (For complete instructions, see the Secure Connection and Secure Systems User's Manual.) To begin the online registration process, go to Secure Systems - Multifamily Coordinator & User Registration.

The Florida CA ID is FL800

This process includes written access codes being mailed to the Owner of record of the particular business entity, so it is very important that the business entity be registered with HUD's Business Partner Registration and that the address of record for the business entity be accurate and deliverable, because the Owner, once they receive the written access codes in the mail, must then give them to the pending Coordinator or User to activate their access online.

(If you are unsure whether your business entity is registered and if the address of record is accurate, please contact your assigned HUD Project Manager.)

Once you have obtained access as a Secure Systems Coordinator or User for a particular business entity (i.e. a Multifamily housing project ownership entity), you must then apply to become an EIV Coordinator and/or User for that housing project (i.e. by project or housing assistance contract number).

Please see EIV Application and Online Access for Multifamily Housing Programs - additional documentation and submission requirements apply.

Also be aware that a Security Awareness Training Questionnaire must be completed by each person who will access EIV data online, and HUD staff or Contract Administrators who conduct management and occupancy reviews will audit your EIV registration and security records to ensure its completion.

You must also update your tenant selection plan to incorporate EIV operating and security procedures (see HUD Housing Notice H 09-20 for further details).

A tremendous amount of information must be assimilated regarding the effective use of EIV (including access and security procedures). For more information, please see HUD's Enterprise Income Verification (EIV) System for Multifamily Housing Program Users website and the class posted at http://portal.hud.gov/portal/page/portal/HUD/webcasts/archives/multifamily

DON'T WAIT - ACT NOW!